Doubles Competitions for Club Admins

Setting up a Doubles Competition
Note before starting
An event cannot have both singles and doubles within it. For a combined event with both types of draws, use the Singles guide.

Doubles draws can be created using the unsubscribed player function during the manual registration process, using the pairs name as the Player name (i.e. John Smith/Jane Smith). All draws are then created as 'Singles' draws.

Open Individual Competitions
Log in → left menu Individual Competitions → Admin. If you have district admin rights, go to Session Settings and select any club first.

Add Competition
Click Add Competition (top‑right). You’ll complete fields across several tabs.

General tab

Event name: Include the club name (e.g., SquashGym Doubles). Important: Unlike composite singles and doubles tournaments, you can keep 'Doubles' in the event name. All events where Squash Doubles is selected as the Sport are automatically excluded.
Sport: Select 'Squash Doubles'
Detailed Description: Key info for entrants (e.g., ball type, marking / refereeing, check‑in times).
Event Type: Usually Tournament (use Special Event for club challenges etc.).
Competition Level (weighting): choose 'Open' if you only want Competitive Adult players to be able to register, or any other option for all subscribed players to be able to register. All matches are automatically excluded from SquashLevels so the weightings are void.
Host: Host club.
Clubs: Add host again + any additional venues if multi‑club.

Contact tab
Organiser, Phone, Email: Primary contact details for entrants and support.

Dates tab

Start Advertising Date: When the event appears on the Competitions dashboard for players.
Last Date of Registration: Final day for online entry via MySquash.
Tournament Start/End: Playing dates; ensure they’re correct and chronological—these drive scheduling.

Other tab

Default Game Length: Baseline duration (can be refined per court later).
Fee: Entry fee amount.
Mandatory Payment Online: Tick to require payment on registration (Stripe setup required; see below).
Include Women / Include Men: Tick at least one (can be both).
Open / Junior / Masters: Tag for homepage filtering.
Terms & Conditions: Any rules/policies entrants must accept.
Live Dashboard Layout: Choose layout for the tournament display (see Tournament Display).
Show on Current Tournaments: Leave unchecked until draws/playing times are final; checking makes details visible after entries close.
Show Current Players: Displays List registered players to entrants before closing date.

Save and review
After saving, the tournament public view appears (you can still edit via Competition Details).

If created in error
Tournaments cannot be deleted; rename to 'Ignore' and set entries closing in the past so it won’t surface.
Setting Up Online Payments (Stripe)
Create a Stripe account: https://www.stripe.com

Get API keys:
• Log into your Stripe account
• Click on ‘Developers’ on the bottom left
• Click on ‘API Keys’
• Click on ‘Create restricted key’
• Click on ‘Providing this key to another website’
• Click ‘Continue’
• Enter Name as Squash New Zealand
• Enter URL as https://www.squash.org.nz
• Click ‘Create restricted key’
• Complete verification process if required
• Click on the new API key to Copy to Clipboard
• Paste the key into a document to save for safekeeping, along with a new email which will be sent to SNZ and click ‘Done’
• Copy the ‘Publishable key’ as well and paste into the same email
• Send the email to support@squashnz.co.nz

Enable payment: In your event’s Other tab, tick Mandatory Payment Online if payment must be taken at registration.

Notes

If Mandatory is enabled, players enter card details when they click Register for Tournament.
On success, they get a confirmation email, and you see Payment Completed against their registration.
Unsuccessful payments may appear for up to 60 minutes then drop; the player must re‑register.
Refunds are not automatic when a player withdraws; process refunds in Stripe directly.
Add a refund policy into the Terms & Conditions for the tournament.
Stripe retains a fee (currently 2.7% + $0.30 per transaction per NZ pricing).

Refund Policy Template

All tournament entry fees are payable at the time you register for the event. Entries will officially close on [insert date].
If you withdraw before the closing date, you will receive a full refund, with the exception of the Stripe transaction fee, which is non refundable.
Once entries have closed, all fees become non refundable, except in special circumstances approved at the discretion of the tournament organizers.
Any refund requests made after the closing date must be submitted in writing to: [insert email or contact details].
Managing Entries
How Players Enter a Tournament

Players log in and open Individual Competitions → Register. It should default to this page.
From upcoming tournaments, they click your event to open the registration screen.
Their contact details auto‑populate (edits here do not permanently update MySquash profile).
Players select their playing partner from the drop-down list.
They can add a comment to identify which draw they wish to participate in (e.g., "Please enter into Mixed Open" or other comments “Can’t play before 8pm Friday”).
Click Register for Tournament.
If payment is required, a card entry pop‑up appears; on success, registration completes.
The event then appears at the top of their homepage with a ticket symbol.
If their club membership / MySquash subscription has expired, they cannot enter until renewed.
Withdraw before entry closing by re‑opening the tournament and clicking Withdraw from Competition (removes them from the registration list). A confirmation email is sent on initial registration.

How Tournament Directors Register Players

Open Individual Competitions → Admin → Edit → Registrations → Register Player.
In select player, type their name (e.g., “John”) and choose the correct person from the suggestions and also their playing partner. Their contact details auto‑populate.
Click Save to add them to the registration list.
Playing two draws: Players wishing to take part in two draws will need to be manually added for the second draw, they can only register themselves for one draw.
Already registered warning: A pop‑up confirms if you’re registering a duplicate.
Subscription Expiring (EXP): If their subscription will expire before start date, you’ll see Subscription Expiring; the player must renew membership.
Unsubscribed / international players: Click unsubscribed player and fill in name, contact, gender.

Listing Registrations

Edit your event → Registrations to see list (name, grade, level).
Click Edit on an entry to view contact details, add comments, or Delete.
Seeded: Shows Yes/No and Date seeded.
No. of Registrations: Totals and male/female counts.
Registration Report: Download all registration details to Excel (names, gender, contacts, levels, club, timestamp, comments).
Seeding Tournaments
After entries close, click Seed.
All entered players’ levels appear/update. You can manually assign levels for ungraded/international players.
Pairs are seeded using the same method as interclub, ranking all players and adding the ranks to determined the highest to lowest ranked teams.
Click Save to lock the current levels. You can seed multiple times, but levels refresh to the current day/time each time. Avoid reseeding after your advertised seed date unless necessary.
The homepage Registrations shows seeded status and date.
Creating Draws
Adding Draws

Open Draws and Results → Add Draw.

Draw Name (4 chars max): e.g., MO (Men’s Open).
Description: Full name (e.g., Men’s Open).
Draw Type:

Standard (8/16/32) — minimum 3 matches; elimination after 3rd loss (except 16‑draw 3rd/4th playoff).
Monrad (4/16/32) — play out to final placing (e.g., 16‑draw → 4 matches per player).
Round Robin (4/5/6) — all play all.
Swiss (8/16) — grid‑style pairing over rounds.
16 without 3rd/4th — Standard 16 without the playoff.
Draw 6 Type B — R1: 1v6, 2v5, 3v4; winners to RR of 3, losers to plate RR.
Draw 6 Type C — two pools of 3 (A: seeds 1/4/5, B: 2/3/6), then finals for places.

Gender: Men, Women, or Mixed (use Mixed if any opposite‑sex players are included).
Draw Round: Use only when running two “tournaments” on the same day (e.g., Round 1 qualifiers then Round 2 main). Ensures grading order if multiple rounds occur on the same date. Not usually required.
Locked: Lock draws to prevent edits once the event starts.
Scoring Rules:

Target Score: Par 11, 15, 7, or Infinite (club/social variants).
Best of: 1/3/5/7.
Winning Condition: Win by two or First to.

Save. Draws display under Draws and Results; click Edit to make changes.

Adding Players to Draws

Method A — Player Allocation

Click Player Allocation.
Select the draw you want to populate.
Click populate → choose the top seeded pairing to auto‑select the right number of players for the draw size (or click individuals).
Once full, remaining pairs are greyed out.
Click Save to add highlighted pairs to that draw.
Already‑placed pairs show the draw name beside their entry and appear greyed out.

Method B — Players page

Open the Players button for a draw.
Use dropdowns to assign a pairs to each draw position.
For byes, leave position as Player not selected.

Notes

EXP players (red “EXP”): Subscription expiring before start date; you cannot add them via allocator, but you can add them in the Players page dropdown.
The Draws and Results homepage shows the number of players per division and total match count required.
Setting Up Courts
Open Courts on the tournament dashboard.
For each day:
Set Start and End times for each court.
Set Duration (length of each slot).
Use the + button at the right of a court to create different slot lengths for different parts of the day (e.g., 30 min AM, 35 min PM).
Enable each court (click the small red box) so it appears in the calendar.
Click Generate Calendar (top‑right) → OK.

Changing durations later

You must un‑allocate all matches before changing slot lengths; then click Generate Calendar again.
To add more slots at the start/end without affecting scheduled matches, adjust in Courts and click Generate Calendar again.
Adding Matches to the Calendar
Open Calendar. If Calendar isn’t visible, go back to Courts and click Generate Calendar.

Left pane: Choose the division (e.g., WO) to see required matches; first‑round matches are pre‑populated with player names.
Right pane: The calendar shows courts and time slots per day. Use the arrow controls to move between dates.
Allocate: Click a match on the left, then click a time slot on the right.
A green tick appears beside the match.
The match now shows on the calendar.
Move match: Re‑click the match → choose a different time slot.
Understand match IDs: e.g., WO 101 = Women’s Open, Round 1, Match 1; WO 202 = Round 2, Match 2.

Important rules

Schedule in logical sequence (no Round 3 before Round 2).
If you need to delete a draw, first unschedule all matches in that draw.

Match Counter

Draws and Results shows required match totals per draw size (counts even if a match is a bye).
Courts shows total time slots available per day.
Ensure time slots ≥ total matches; add slots if needed.
Viewing Matches & Draw Diagrams
Viewing Matches

Go to Draws & Results and select the draw or click Matches for that draw.

You’ll see:

Draw name (e.g., Mixed)
Match ID (e.g., 101)
Player vs Player
Status (Not yet played / Played)
Date & Time (if scheduled)

If a match isn’t scheduled, it auto‑populates at the event’s starting slot.

Draw Diagrams

Click Diagram to download a PDF of the draw (ideal for printing and posting at the club).
Diagrams update immediately as results are recorded; reprint each morning if needed.
Players can also view diagrams under Individual Competitions → Draws & Results.
Result Entry
Open Draws & Results → select Matches for the draw → choose the match.
Confirm Player A/B and Match Date/Time.
Enter game scores correctly in sequence.
Status auto‑changes to Played when scores are entered; change manually if needed (defaults/byes).

Editing

Reopen the same match to update game scores or change Status; save.

Byes

To advance a player with a bye:

Enter 15/0 15/0 15/0 to the advancing player (Player 2 remains No Player).
Set Status to Bye and save.

Draw and calendar auto‑update, pulling players to the next round.

Replacement Pairs

First, register the replacement pair into the tournament. This may either be both players withdrawing, or a new player partnering with an existing player. Then either:

Straight swap: In pairs for that draw, change the withdrawing pair's position to the new player.
From match: In Matches, open the match and change the pair via dropdown to the replacement.

You do not need to unschedule matches to do either swap.
Live Scoring (Tournaments)
Accessing

From the tournament dashboard Scoring box:

Copy Scoring URL — send to an email address that is accessible from your scoring tablet. Paste URL into a browser on your tablets/iPads.
Display Scoring QR Code — scan/copy/print; post around the club or on marking sheets.

Using the Scoring Screen

Select the division and match.
Confirm server; scoring controls show:

Right/Left serving side toggled by tapping the button.
Tap the player name button to change between players.
S marks the current server.
Undo to revert the last action.
Warm‑up timer (optional).
Let/Stroke panel for calls (No Let, Yes Let, Stroke).
Blue/Red buttons to award points.

After each game, confirm the prompt.
At match end, confirm and set Status.

Admins can override any live scoring entries if corrections are required.
Tournament Display (Live Dashboard)
Prerequisite: Matches must be scheduled using Calendar.

Setup

In the tournament, open Live Dashboard Links (each club gets its own link in multi‑venue events).
Choose a layout:
Upcoming — single list in time order.
Upcoming by Court — grouped under each court.
Set layout via Competition Details → Other → Live Dashboard Layout → Save.

Displaying

Connect the tournament PC to a projector/TV (HDMI or wireless).
Click Copy URL, paste into a new browser tab to open the dashboard.
Use extended display mode and drag the dashboard tab to the second screen.
Operate the tournament from the PC; the dashboard stays live on the big screen.

During the Tournament

Matches move to Active Matches when live scoring starts.
If not using live scoring, open the individual match and set Status to In Progress to move it manually.
Scores generally update per point; if not, they update after each game.
Completed matches appear in Completed Matches automatically (or after manual result entry if not using live scoring).

Troubleshooting

Locked match in live scoring: Set Status back to Not Yet Played and Save to unlock.
Long names truncated: Zoom out in the browser to reveal more of each name (depends on screen resolution).

Creating Racketball Competitions

By John Fletcher • January 30, 2026

MySquash Competitions can now be used to run Racketball (Squash57) competitions or record casual Racketball match results. Individual Competitions, Team Competitions, Box Leagues and Ladders now have a ' Sport ' setting, allowing users to select 'Racketball'. Matches with this setting will automatically be excluded from SquashLevels. Development is currently underway to send these matches to the new Squash57Levels system, which will give Racketball players a local, national and international ranking . Any matches recorded prior to the feed going live will be retrospectively processed. As with SquashLevels, the more matches that are recorded, the more accurate the Levels for all Racketball players will be. All other steps to set up a Racketball competition are the same as for Squash, and can be found on the following pages, Individual Competitions for Club Admins Team Competitions for Club Admins Creating and Managing a Box League Creating and Managing a Ladder One-off Racketball matches can be recorded in the Casual Results page. These will also feed through to Squash57Levels.

Adding Interclub Teams for Club Admins

By John Fletcher • January 22, 2026

This guide explains how club administrators can add interclub teams in MySquash. Before You Start You must have Club Admin access to manage teams. If you cannot see the Team Competitions menu, you likely do not have the required access. Please contact your District Administrator to request Club Admin permissions. Step 1: Access the Competition Log in to MySquash . Go to Team Competitions . Click on the competition you want to add teams to. Select the Teams tab. Step 2: Add a Team Click Add Team . Select the Division Type (usually Men’s, Women’s, or Masters). Select your Club (only your club should be available). Leave Division No. blank. Enter the Team Name . Click Save . Step 3: Add Players to the Team Click Add Player . Start typing the player’s name. When the player appears in the list, click their name to select them. Set the player type to Regular . Click Save Player . Repeat these steps until all players have been added. Step 4: Assign the Team Captain Use the Team Captain dropdown to select the captain from the added players. Click Save to finish.

SNZ Scoring Rules and Recommendations 2026

By John Fletcher • January 14, 2026

There are no changes to the scoring rules and recommendations for 2026. Districts will set the scoring rules for local interclub competitions, while clubs set the scoring rules for their competitions and tournaments. The rules for national events and recommendations for all other events are as follows; Scoring All junior events will be played using PAR (point a rally) 11. Where a junior competes in a senior event the below ruling based on grading will take effect. We recommend using PAR (point a rally) to 11 scoring for higher graded players (roughly B1 and above), and to 15 for players graded roughly B2 and below. At national events, PAR to 11 scoring is used for; B Grade Superchamps, B Grade National Graded Champs, Cousins Shield / Mitchell Cup, NZ Masters Age Group Championships, NZ Masters Club Team Championships (top division only), All junior age group events, and the top divisions of open events. PAR to 15 scoring is used in grades C-F / J in Superchamps and the National Graded Champs, all divisions except Div 1 of the NZ Masters Club Team Championships, and where appropriate (using the guidelines above) for lower divisions of open events. The scoring system used should be the same for every player in a tournament grade / division.

Using the MySquash Tournament Dashboard

By John Fletcher • January 14, 2026

The MySquash Tournament Dashboard provides a real-time visual display of Upcoming Matches , Active Matches , and Completed Matches - eliminating the need for manual whiteboards or spreadsheets. To use it, you will need a PC connected to an external screen such as a TV or projector. Prerequisites To display matches on the dashboard, all matches must be scheduled using the Calendar function within MySquash.