Creating and Managing a Box League

How do I create a new box league?

To create a new box league, go to the home page menu and select Box Leagues → Admin. 

Click ‘Add Box League’ and fill in the required details such as league name, competition level (Club, Social or FairPlay), sport (Squash or Racketball), club (if applicable), start and end dates, points type, and number of players to promote/demote after each round. 

Set the league as Active to make it visible, then click ‘Save’. 

This will take you to the box league dashboard where you can continue setup.

What are the differences between Club,  Social and FairPlay leagues?

Club leagues are set up for all club members and matches are recorded in SquashLevels with a 50% weighting. Only club admins can select this option. 

Social leagues are for specific groups of friends, with matches recorded at a 25% weighting. 

FairPlay leagues will be processed to SquashLevels but matches will have a 0% weighting and be excluded from any level change calculations

How do I configure scoring and promotion settings?

When setting up your league, choose from three scoring options:

Option A: Points match the game score (e.g., 3-0, 3-1, 3-2).

Option B: Game score plus two bonus points for winning (e.g., 5-0, 5-1, 5-2).

Option C: Game score plus one bonus point for winning and one bonus point for each player for completing the match (e.g., 5-1, 5-2, 5-3).

Select the number of players to promote or demote at the end of each round. You can also make manual adjustments between rounds.

What is required to make a box league active?

To make a box league active, ensure you have completed all setup steps (league details, player allocation, rounds, and boxes). Then, go to the ‘Rounds’ page and click ‘Activate’. 

Confirm the activation in the pop-up box. 

The league will now be live and visible in Current Competitions.

How do I add players individually or in bulk?

You can add players to your box league in two ways from the Registrations page:

Individually: 

Type the player's name in the 'Add Player to Box League' search bar. 

Select their name and click 'Add New Player'. 

Only players with a current Competitive Adult, Lifestyle, or Junior Player subscription can be added.

In Bulk (Club Admins only): 

Click 'Add Members' to select member types and add multiple players at once. 

Only eligible members with valid subscriptions will be added. 

After selection, click 'Add Members' to confirm.

How can I assign or remove admin rights for players?

To assign admin rights, click on a player's name and select 'Make Admin'. The icon next to their name will change from green ('Player') to blue ('Admin'). 

To remove admin rights, select the player and click 'Make Player' to revert their status.

What is the process to remove a player from the league?

To remove a player, click on their name in the player list and select the 'Delete' button. A popup box will ask you to confirm you want to delete the selected player. Click 'Ok' to immediately remove the player from the box league.

You can only delete players who have not played any matches and are not allocated to a box.

Can I download a list of the registered players?

Yes. Click on the 'Extract Registrations' button to download an Excel document with all listed players. This includes name, gender, phone, email, level, grade, player code, status and role.

How do I manually accept players into the league?

To manually accept players, select them individually or use the 'Select All' button, then click on 'Manual Accept'. 

The black 'Added' icon will change to a green 'Accepted' icon, indicating the player is now part of the league.

How are invitation emails sent and tracked?

After adding players, select them individually or use 'Select Added' to highlight new players, then click 'Send Invite(s)' to email invitations. Once sent, the black 'Added' icon changes to blue 'Invited'. If you are unable to click the 'Send Invite(s)' button, ensure players who have already accepted or are organisers are not highlighted.

Players receive an email with an 'Accept Invite' link. The system updates their status automatically based on their response.

What happens when a player accepts or declines an invite?

When a player accepts, the blue 'Invited' icon changes to green 'Accepted'. 

If a player declines, the icon turns grey 'Declined' and they are moved to the bottom of the list. 

Only accepted players can be seeded and allocated to boxes.

How do I seed players for initial rankings?

To seed players for initial rankings in your box league, first ensure all players have accepted their invitations. Then, click on ‘Seed Accepted’ and then 'Ok'. This will automatically list players in order of their Level from highest to lowest, helping you set up the initial boxes efficiently. 

The green ‘Accepted’ icon for each player will change to a darker green ‘Active’ one.

When can I seed players?

You can seed accepted players at any time. Once new players have accepted, select the new players and click 'Seed Accepted'. This will seed the players separately at the bottom of the list below those already seeded, and change them to 'Active'.

To reseed all players, click the 'Reseed' button and 'Ok' to confirm. This will reseed all Active players.

New players can be registered and seeded at any time. They can then be placed into an appropriate box between rounds.

How are player levels used in seeding?

Player levels are used to rank participants from highest to lowest when seeding the league. 

This ensures that initial boxes are balanced according to skill, promoting fair and competitive matches throughout the league.

How do I add and schedule rounds for the league?

To add and schedule rounds, go to the 'Rounds' section in your box league dashboard. 

Use the date selectors to choose the start and end date for each round, then click '+Add'. If you select the first day of a month, the end date will automatically be set to the last day of that month. Continue this process for as many rounds as needed. 

Each round's end date is for display only; rounds must be manually completed to finish.

Do not click 'Activate' until you have done your player allocation. 

What is the process to complete and activate rounds?

After setting up your rounds and completing the player allocation to each box, you can activate a round by returning to the 'Rounds' page and clicking 'Activate'.  Confirm in the pop-up to make the league live. 

When a round ends, click 'Complete' for that round and confirm. This closes the round and allows you to manage player promotions, demotions, and allocations before activating the next round.

How are round dates managed and displayed?

Round dates are managed using the date selectors in the 'Rounds' section. 

The start and end dates you set are displayed at the top of the league view, showing the period during which matches should be played. 

The end date is for display only; rounds must still be manually completed. 

How do I set up the boxes?

Once enough players have been accepted and seeded to begin the league, determine how many boxes you need based on the number of players and how many you want in each box. 

Click on the 'Boxes' tab and then '+Add' to add as many boxes as required.

If you add too many boxes click on 'Delete' to remove. You can add further boxes at a later date if required.

An ideal number of players per box is between four and six.

How do I add players to a box?

Click on the 'Player Allocation' tab. A list of Unallocated Players will be on the left, and the Boxes you have created on the right.

To add players to a box, click on the box and then click on the players to add them. Complete this process until all players are allocated to a box and the Unallocated Players list is empty.

To remove a player from a box, click on their name and then 'Ok' to confirm. This will move them back to the Unallocated Players list.

How do I begin the league?

Once you have allocated players to the boxes, go back to the 'Rounds' tab and click 'Activate' on round 1 to make the league live.

The box leagues can be publicly viewed under Box Leagues > View, and league participants can view it under Box Leagues > Challenge and Record.

Can I move the box a player is in once the round is activated?

Yes, provided the player has not played any matches in that round. 

Once a round has been activated, you can pause a box by going to 'Rounds' and clicking 'Pause'. Go to 'Player Allocation' and make the required changes, then go back to 'Rounds' and click 'Resume'.

Can I add new players to a box once the round is activated?

Yes. Pause the round, make the changes from the Player Allocation tab, then Resume the round. 

How do players arrange and record a match?

The box leagues can be publicly viewed under Box Leagues > View, and league participants can view it under Box Leagues > Challenge and Record.

Players can arrange a match by clicking the challenge icon next to a player's name in their box and selecting 'Arrange Challenge'. You can add a note with suggested times. The other player receives an email with your contact details. 

After the match, either player can record the result by clicking the speech bubble icon, entering the match date, time, and scores, then clicking 'Save'.

What match statuses are available when entering results?

When entering results, you can select 'Played' for standard matches or 'Fair Play' if both players agree not to submit the match for Level calculations. The 'Fair Play' status excludes the match from affecting player Levels.

How are match results submitted or excluded from Level calculations?

By default, match results are submitted to SquashLevels. 

If players want to exclude a match from Level calculations, they should select the 'Fair Play' status when entering the result. This ensures the match does not impact player Levels.

How are round points calculated and carried forward?

Round Points are calculated at the end of each round based on the scoring option chosen for the league. 

Points accumulated by players are carried forward into future rounds, allowing ongoing tracking of performance throughout the league.

How can admins edit match results?

Admins can add or edit results for all players by clicking on the ‘Results’ tab, selecting the notepad icon for the match to edit, making changes, and clicking ‘Save’. 

Can results from previous rounds be updated?

Yes, matches from previous rounds can be updated by using the ‘Select Round’ dropdown list in the Results tab. 

However, updating these results will not change league points that have already been earned, as points are locked once a round is closed.